We are hiring!

Finance and Administration Lead

Location: Remote

Job Type: Self-Employed, Part Time (20 hours/week)

Start: 1st June 2026 or earlier (a 3-month probationary contract will be offered, with the possibility of transitioning to a permanent position)

CAD aims to protect the lives and well-being of front-line climate justice activists (CJAs) working under oppressive and dangerous conditions. CAD, therefore, provides emergency response and safety resources while building a support network inside the climate justice movement. CAD was founded in 2021 out of the climate justice movement's need for safety support for Afghan CJAs and operates in a small team globally.

About the Role: We seek a highly organized, detail-oriented and versatile Administrative and Finance Lead to coordinate and oversee our daily virtual office operations and financial management. The successful candidate will be a pivotal part of our team, ensuring our administrative and financial systems run smoothly to support our emergency response and capacity building work.

The ideal candidate will be passionate about climate justice, human rights, demonstrating a strong commitment to our mission grounded in decolonial and gender-just values and practices. This role requires financial administrative skills, the ability to handle sensitive information with discretion, and a talent for supporting a dynamic and multicultural team in various time zones.

Key Responsibilities:

Financial Management:

  • Manage day-to-day financial team operations, transactions, grant and budget tracking in collaboration with our fiscal sponsor

  • Oversee and improve internal financial management systems

  • Manage and monitor transactions, financial tracking and reporting

  • Processing of invoices and track payments and receivables

  • Implement and adjust management tools

  • Implement financial analysis

  • Prepare accurate and detailed financial data for fundraising and reporting purposes

  • Support financial planning for budgets, events and team travel 

  • Handle bookkeeping tasks and update financial records, including expenses and receipts

  • Ensure compliance with financial regulations

  • Reporting to CAD Strategy Team. 

Administrative Coordination: 

  • Oversee and perform general administrative tasks such as managing calendars, scheduling meetings and organizing travel arrangements for team members. 

  • Support coordination of events and meetings, incl. logistics and attendee management. 

  • Assist in the preparation and formatting of organizational documents 

  • Attend weekly team meetings and project meetings. 

  • Support on recruitment, on-boarding and off-boarding processes as indicated in collaboration with other teams. 

  • Assistance with HR procedures and policies to enhance internal operations, including time tracking, time off requests, and ad-hoc support. 

  • Support on the organizational well being and culture. 

Qualifications: 

  • 3-years of proven experience in a financial administration; experience in financial accounting in the non-profit sector is highly preferred. 

  • Associate's or bachelor’s degree in business administration, finance, accounting, or a related field is highly desirable. 

  • Openness to work across different time zones with an international team 

  • Strong organizational and planning skills with attention to detail. 

  • Excellent communication skills and the ability to work as a part of a multi cultural team

  • Proficiency in Microsoft Office Suite, especially Excel, and familiarity with financial software. Familiarity working with Next Cloud and Thunderbird is a must. 

  • Ability to manage multiple tasks with varying deadlines using SOP tools. 

  • Fluency in English with a preference for those also fluent in Spanish or other languages

  • Availability to travel internationally as for different projects or team meetings 

What We Offer: 

  • Salary: $1,500-2,100 USD/month for 20 hours a week, considering experience, and well-being support plus costs of health insurance and taxes as per country of residence 

  • 2 days of paid vacation/month and national holidays in country of residence 

  • Flexible working hours from location of choice 

  • Professional Development opportunities 

  • International FLINTA* only team with an intersectional lens rooted within the youth climate justice movement 

  • Introduction and/or deepening of holistic security framework with strong network of human rights organizations and defenders 

  • Opportunity to co-create team processes in the administrative and finance area and contribute to a team culture that values new ways of working

  • A supportive and collaborative work environment 

Our team stands strongly for climate justice, anti-capitalist, decolonial, anti racist and feminist approaches in our work, and we would expect any new members to align with those. We root our work in the three core values of justice, care and trust. 

We encourage you to apply even if you don’t feel like you meet the whole criteria. We specially encourage people from marginalized backgrounds, BIPOC communities, migrants, refugees, and those whose mother tongue is not English, to apply. 

To apply, please send your CV and Cover Letter in PDF format to finance@climateactivistdefenders.org with the subject: Finance and Administration Lead application 2026 – NAME 

Applications will be considered on a rolling basis and closed once the position is filled. 

*FLINTA = Female, Lesbian, Inter, Non-binary, Trans-, A-gender and other